EDUWALLET · CHARGES BEYOND TUITION
Extra lessons and exam fees, without mixing them into course tuition
Conversation sessions, one-to-one tuition and mock exams are often purchased on top of a regular course. Eduwallet lets you record these charges separately and check each learner's payment status.
One school can sell several types of learning
A student pays for a group course and books an extra exam-preparation session. A basic transfer list may not show which service a payment relates to.
Separate charges give learners a clear amount and purpose. Eduwallet keeps the billing understandable even when your school offers multiple additional learning formats.
What changes day to day?
One-to-one sessions billed separately
A separate description and amount keep an extra conversation lesson from being confused with regular tuition.
Supplements for intensive modules
Check each additional receivable against the person who owes it, rather than comparing an unlabelled transfer list.
Exam-fee payments easy to check
For a language mock exam, staff can quickly see which charges remain open.
A clear account for every learner
Participants can have regular fees and separate extras, such as an individual preparation session, without combining them into one balance item.
Where this matters most
An extra conversation lesson
A student pays for a group course and books an extra exam-preparation session. An extra conversation lesson is a practical moment to keep the payment record clear.
A language mock exam
Separate charges give learners a clear amount and purpose. For a language mock exam, staff can work from the relevant charge instead of several lists.
An individual preparation session
An individual preparation session needs a clear payment purpose. Keep it distinct from other receivables so it is easier to reconcile.
From charge to settlement
Name the extra fee and its purpose
Create a distinct charge for an extra conversation lesson and give it a clear purpose.
Assign the charge to participants
Associate it with the relevant learners, separate from normal tuition.
Set the amount and due date
Specify the fee amount and due date so participants understand the obligation.
Check which charges are settled
Check whether payment arrived before settling an item such as an individual preparation session.
Common questions
Do extra fees have to be part of tuition?
No. They can be recorded as distinct charges with their own descriptions and amounts. This also applies to an extra conversation lesson.
How do we know who has paid?
Check the status of each participant-linked charge, such as an extra conversation lesson. Consider how this works for a language mock exam.
Does this replace event registration?
This describes fee creation and payment tracking, not event enrolment or eligibility management. Check the available setup for an individual preparation session.
Can someone have multiple charges?
Yes. Regular and extra receivables remain separate, for example when handling a language mock exam. A useful example to start with is an individual preparation session.
Grow your course offer without growing your billing spreadsheets.
Separate charges give learners a clear amount and purpose. Eduwallet keeps the billing understandable even when your school offers multiple additional learning formats.
