A workshop outside the regular timetable
Charge participating students without changing their monthly tuition.
EDUWALLET · ADDITIONAL FEES
Extra fees should be as easy to manage as tuition
Workshops, exams, materials and trips. Charge students for extras, track due dates and follow payments without separate spreadsheets.
Not every fee fits the tuition schedule
A workshop, exam, camp or course materials may need a separate charge. Without a clear system, those amounts end up scattered across messages, participant lists and bank records. Eduwallet keeps each extra fee linked to the student who owes it.
There is no need to alter recurring tuition to collect a one-off amount. Give the charge its own description, due date and amount, then track it alongside the rest of your student billing. Your team gets one place to check what has been paid.
Separate charge. Clear payment record.
Add a charge for a specific activity, assign it to a student and follow its status separately from regular tuition.
What can you collect extra fees for?
Exams and course materials
Bill separately for a grading exam, textbook or equipment pack so families know what each fee covers.
Several charges for one student
Review tuition and extra charges together rather than combining totals from multiple lists.
Manage extras without extra admin
Every fee has a clear purpose
Keep workshop, exam and materials charges separate from regular tuition with a description families can understand.
Linked to the right student
Amounts and due dates stay connected to the participant being billed.
Payment status in one place
Review one-off and recurring balances in the same dashboard without mixing them up.
Fewer ad hoc spreadsheets
Avoid creating a separate tracking list for every new activity.
From an extra charge to a settled balance
Create the extra charge
Set its purpose, amount and due date.
Choose the student
Assign the charge to the right participant.
Offer payment
Use online payment options if enabled for your organization.
Check the balance
See payment status and any amount outstanding.
Extra fees for your type of organization
Extra lessons and exam fees, without mixing them into course tuition
Conversation sessions, one-to-one tuition and mock exams are often purchased on top of a regular course. Eduwallet lets you record these charges separately and check each learner's payment status.
Gradings, seminars and camps. Separate charges, clearer accounts
Monthly training fees and belt exams are different things. Eduwallet lets you record and check each additional charge separately, so families know what they are paying for.
Keep camp and tournament payments separate from training fees
Away matches, summer camps and extra coaching sessions all have their own costs. Eduwallet lets you charge the relevant players and track payments without combining event costs with monthly training fees.
More workshops, without more payment confusion
A guest teacher, weekend masterclass or special session should be a welcome addition, not another spreadsheet. Create a separate charge in Eduwallet and track workshop payments apart from monthly tuition.
Trips, meals and extracurricular fees without billing confusion
Tuition is only part of what families pay for. Eduwallet helps your school organize agreed charges for trips, additional classes and other activities while keeping each student's account clear.
Clear fees start with clear information
When a family receives a charge for a workshop or course materials, the purpose and due date should be obvious. Eduwallet keeps these details with the student’s charge, so staff can answer questions without reconstructing an arrangement from old emails.
Eduwallet manages charges and their payment status. It does not, by itself, provide event booking, exam administration or materials inventory. You can use billing alongside your existing operational processes.
Guides to extra class fees
Additional fees: common questions
What extra fees can I manage?
Charges for workshops, exams, trips and materials are common examples. Each has its own description, amount, due date and student.
Do I need to change recurring tuition?
No. A separate charge can be managed independently of the regular tuition plan.
How do I know whether a workshop fee was paid?
Open that student’s charge to see its payment status and outstanding balance.
Can families pay extra charges online?
Yes, when online payments are configured. Available methods depend on your payment provider setup.
Does Eduwallet also handle event registration?
This feature is for billing and payment tracking. Event booking, attendance or exam administration are not automatically included.
What do I need to create an extra charge?
The participants, a clear description, the amount and the due date are enough to begin.
One place for all your student charges
Tuition, workshops, materials and other student fees. Keep payment tracking together without creating another spreadsheet.
INSIGHTS & PRACTICE
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