EDUWALLET · CHARGES BEYOND TUITION
Gradings, seminars and camps. Separate charges, clearer accounts
Monthly training fees and belt exams are different things. Eduwallet lets you record and check each additional charge separately, so families know what they are paying for.
A grading fee should not disappear into membership dues
Seminar and exam payments arrive alongside normal training fees. When they share one list, checking a member's balance becomes unnecessarily difficult.
Create a distinct charge for a grading, seminar or camp and associate it with the member. Track payment without confusing it with training fees. Sporting eligibility and registration remain the club's responsibility.
What changes day to day?
Separate grading payments
A separate description and amount keep an exam for the next belt from being confused with regular tuition.
Clear settlement of seminar fees
Check each additional receivable against the person who owes it, rather than comparing an unlabelled transfer list.
Member-level charge history
For a seminar with a guest instructor, staff can quickly see which charges remain open.
Fewer questions about transfer descriptions
Participants can have regular fees and separate extras, such as a club training camp, without combining them into one balance item.
Where this matters most
An exam for the next belt
Seminar and exam payments arrive alongside normal training fees. An exam for the next belt is a practical moment to keep the payment record clear.
A seminar with a guest instructor
Create a distinct charge for a grading, seminar or camp and associate it with the member. For a seminar with a guest instructor, staff can work from the relevant charge instead of several lists.
A club training camp
A club training camp needs a clear payment purpose. Keep it distinct from other receivables so it is easier to reconcile.
From charge to settlement
Name the extra fee and its purpose
Create a distinct charge for an exam for the next belt and give it a clear purpose.
Assign the charge to participants
Associate it with the relevant members, separate from normal tuition.
Set the amount and due date
Specify the fee amount and due date so participants understand the obligation.
Check which charges are settled
Check whether payment arrived before settling an item such as a club training camp.
Common questions
Do extra fees have to be part of tuition?
No. They can be recorded as distinct charges with their own descriptions and amounts. This also applies to an exam for the next belt.
How do we know who has paid?
Check the status of each participant-linked charge, such as an exam for the next belt. Consider how this works for a seminar with a guest instructor.
Does this replace event registration?
This describes fee creation and payment tracking, not event enrolment or eligibility management. Check the available setup for a club training camp.
Can someone have multiple charges?
Yes. Regular and extra receivables remain separate, for example when handling a seminar with a guest instructor. A useful example to start with is a club training camp.
Let special events energize the club, not complicate its accounts.
Create a distinct charge for a grading, seminar or camp and associate it with the member. Track payment without confusing it with training fees. Sporting eligibility and registration remain the club's responsibility.
