EDUWALLET · CHARGES BEYOND TUITION
Trips, meals and extracurricular fees without billing confusion
Tuition is only part of what families pay for. Eduwallet helps your school organize agreed charges for trips, additional classes and other activities while keeping each student's account clear.
Parents deserve to know what a charge covers
The office may be managing tuition, a year-six trip and after-school activities at the same time. Without separate charges, even a simple parent query can take too long to answer.
Give every additional fee its own description and amount linked to the right student. Families can understand its purpose, and the office can check payment without combining unrelated items.
What changes day to day?
Trip fees separate from tuition
A separate description and amount keep a class trip from being confused with regular tuition.
Clear charges for meals
Check each additional receivable against the person who owes it, rather than comparing an unlabelled transfer list.
Fewer mistakes with supplements
For an after-school enrichment activity, staff can quickly see which charges remain open.
A fuller view of student receivables
Participants can have regular fees and separate extras, such as meal charges outside tuition, without combining them into one balance item.
Where this matters most
A class trip
The office may be managing tuition, a year-six trip and after-school activities at the same time. A class trip is a practical moment to keep the payment record clear.
An after-school enrichment activity
Give every additional fee its own description and amount linked to the right student. For an after-school enrichment activity, staff can work from the relevant charge instead of several lists.
Meal charges outside tuition
Meal charges outside tuition needs a clear payment purpose. Keep it distinct from other receivables so it is easier to reconcile.
From charge to settlement
Name the extra fee and its purpose
Create a distinct charge for a class trip and give it a clear purpose.
Assign the charge to participants
Associate it with the relevant students, separate from normal tuition.
Set the amount and due date
Specify the fee amount and due date so participants understand the obligation.
Check which charges are settled
Check whether payment arrived before settling an item such as meal charges outside tuition.
Common questions
Do extra fees have to be part of tuition?
No. They can be recorded as distinct charges with their own descriptions and amounts. This also applies to a class trip.
How do we know who has paid?
Check the status of each participant-linked charge, such as a class trip. Consider how this works for an after-school enrichment activity.
Does this replace event registration?
This describes fee creation and payment tracking, not event enrolment or eligibility management. Check the available setup for meal charges outside tuition.
Can someone have multiple charges?
Yes. Regular and extra receivables remain separate, for example when handling an after-school enrichment activity. A useful example to start with is meal charges outside tuition.
Make extra fees clear to parents and easy for staff to manage.
Give every additional fee its own description and amount linked to the right student. Families can understand its purpose, and the office can check payment without combining unrelated items.
