EDUWALLET · CHARGES BEYOND TUITION
Keep camp and tournament payments separate from training fees
Away matches, summer camps and extra coaching sessions all have their own costs. Eduwallet lets you charge the relevant players and track payments without combining event costs with monthly training fees.
A team trip needs its own payment picture
Parents need to know the amount and due date before a camp. Coordinators need to see who has paid, but scattered messages can complicate preparations.
Link event-related charges to individual players, state their purpose and review payment status. The academy continues to manage travel and participation, while Eduwallet keeps the receivables organized.
What changes day to day?
Camp costs distinct from monthly fees
A separate description and amount keep a deposit for summer camp from being confused with regular tuition.
Tournament payments easy to review
Check each additional receivable against the person who owes it, rather than comparing an unlabelled transfer list.
Extra charges linked to players
For an entry fee for an away tournament, staff can quickly see which charges remain open.
Fewer questions about trip balances
Participants can have regular fees and separate extras, such as an optional additional coaching session, without combining them into one balance item.
Where this matters most
A deposit for summer camp
Parents need to know the amount and due date before a camp. A deposit for summer camp is a practical moment to keep the payment record clear.
An entry fee for an away tournament
Link event-related charges to individual players, state their purpose and review payment status. For an entry fee for an away tournament, staff can work from the relevant charge instead of several lists.
An optional additional coaching session
An optional additional coaching session needs a clear payment purpose. Keep it distinct from other receivables so it is easier to reconcile.
From charge to settlement
Name the extra fee and its purpose
Create a distinct charge for a deposit for summer camp and give it a clear purpose.
Assign the charge to participants
Associate it with the relevant players, separate from normal tuition.
Set the amount and due date
Specify the fee amount and due date so participants understand the obligation.
Check which charges are settled
Check whether payment arrived before settling an item such as an optional additional coaching session.
Common questions
Do extra fees have to be part of tuition?
No. They can be recorded as distinct charges with their own descriptions and amounts. This also applies to a deposit for summer camp.
How do we know who has paid?
Check the status of each participant-linked charge, such as a deposit for summer camp. Consider how this works for an entry fee for an away tournament.
Does this replace event registration?
This describes fee creation and payment tracking, not event enrolment or eligibility management. Check the available setup for an optional additional coaching session.
Can someone have multiple charges?
Yes. Regular and extra receivables remain separate, for example when handling an entry fee for an away tournament. A useful example to start with is an optional additional coaching session.
Focus on the team trip, with its payments accounted for.
Link event-related charges to individual players, state their purpose and review payment status. The academy continues to manage travel and participation, while Eduwallet keeps the receivables organized.
