EDUWALLET · CHARGES BEYOND TUITION
More workshops, without more payment confusion
A guest teacher, weekend masterclass or special session should be a welcome addition, not another spreadsheet. Create a separate charge in Eduwallet and track workshop payments apart from monthly tuition.
Not every dance-school charge is tuition
Workshop registrations may change right up to the event. Mixing their payments with class fees makes it harder to tell who has paid for what.
Give each extra fee a clear description, amount and due date. Track settlement alongside regular student billing. Eduwallet handles the financial record; event registration remains a separate process.
What changes day to day?
Workshop fees kept separate
A separate description and amount keep a masterclass with a visiting teacher from being confused with regular tuition.
Each additional payment easy to check
Check each additional receivable against the person who owes it, rather than comparing an unlabelled transfer list.
A single view of a dancer's charges
For a supplement for a special session, staff can quickly see which charges remain open.
Less manual matching of transfers
Participants can have regular fees and separate extras, such as a package of weekend workshops, without combining them into one balance item.
Where this matters most
A masterclass with a visiting teacher
Workshop registrations may change right up to the event. A masterclass with a visiting teacher is a practical moment to keep the payment record clear.
A supplement for a special session
Give each extra fee a clear description, amount and due date. For a supplement for a special session, staff can work from the relevant charge instead of several lists.
A package of weekend workshops
A package of weekend workshops needs a clear payment purpose. Keep it distinct from other receivables so it is easier to reconcile.
From charge to settlement
Name the extra fee and its purpose
Create a distinct charge for a masterclass with a visiting teacher and give it a clear purpose.
Assign the charge to participants
Associate it with the relevant dancers, separate from normal tuition.
Set the amount and due date
Specify the fee amount and due date so participants understand the obligation.
Check which charges are settled
Check whether payment arrived before settling an item such as a package of weekend workshops.
Common questions
Do extra fees have to be part of tuition?
No. They can be recorded as distinct charges with their own descriptions and amounts. This also applies to a masterclass with a visiting teacher.
How do we know who has paid?
Check the status of each participant-linked charge, such as a masterclass with a visiting teacher. Consider how this works for a supplement for a special session.
Does this replace event registration?
This describes fee creation and payment tracking, not event enrolment or eligibility management. Check the available setup for a package of weekend workshops.
Can someone have multiple charges?
Yes. Regular and extra receivables remain separate, for example when handling a supplement for a special session. A useful example to start with is a package of weekend workshops.
Plan the next workshop with payments under control.
Give each extra fee a clear description, amount and due date. Track settlement alongside regular student billing. Eduwallet handles the financial record; event registration remains a separate process.
